• Permanent Position

• Location: Wellington

• Full-time or 0.8 FTE (4 days per week OR 6 hours per day)

About REANNZ

REANNZ is a Crown-owned membership organisation dedicated to empowering Aotearoa’s research and education sector. Our members include universities, Public Research Organisations, polytechnics and government agencies.

Since 2007, REANNZ has operated and supported a specialist high-performance digital network. From July 2025, following the integration of the New Zealand e-Science Infrastructure (NeSI), REANNZ now provides a national hub for eResearch, offering advanced network services, high-performance computing, cloud, AI and data analytics platforms, alongside researcher-focused support.

We are a small, highly skilled and collaborative organisation delivering practical, high-impact solutions for researchers and the wider sector.

The Role

The Executive Assistant to the CEO and Board is a senior, trusted support role that enables the Chief Executive, Board and Senior Leadership Team to operate effectively and with impact.

This role goes beyond traditional administration. You will act as a central coordination point, trusted partner and proactive problem-solver, ensuring executive operations run smoothly and leadership time is focused on what matters most. You will work closely with the CEO daily and play a key role in supporting Board and governance processes.

This role can be full-time or part-time (0.8 FTE), offering flexibility for the right candidate.

What you will be doing

• Providing high-level executive support to the CEO, including diary management, correspondence, workflow and travel

• Coordinating SLT and Board meetings, including agendas, papers, minutes and follow-up actions

• Supporting governance processes through accurate minute taking and high-quality documentation

• Managing domestic and international travel arrangements for the CEO, SLT and Board

• Tracking actions and commitments to ensure timely follow-through across the leadership team

• Acting as a first point of contact for internal and external stakeholders, managing communications with discretion and professionalism

• Supporting executive reporting cycles and business planning activities

• Providing general office and business support, including expenses, office coordination and facilities liaison

• Identifying opportunities to improve executive processes and ways of working

What we are looking for

Essential

• Demonstrated experience as an Executive Assistant or senior Personal Assistant supporting a CEO, Senior Leadership Team or Board

• Strong organisational skills with the ability to manage multiple priorities and competing deadlines

• A proactive, anticipatory approach and confidence to operate independently

• Excellent communication skills and strong attention to detail

• High levels of integrity, discretion and sound judgement

• Warm, professional and approachable communication style

Preferred

• Experience supporting Boards or governance bodies

• Understanding of the public sector or machinery of government

• Experience supporting organisational change or project coordination

• Confidence engaging with senior stakeholders and external partners

Why join REANNZ?

At REANNZ, you will be part of a small, passionate team making a big impact on New Zealand’s science and innovation ecosystem.

We offer flexible working, meaningful work, and the opportunity to support leaders who value trust, openness and collaboration. This is a role where your contribution is visible, valued and genuinely makes a difference.

Our benefits include:

• Extra time off to recharge, including four REANNZ closedown days over the Christmas period and an annual wellbeing day

• Comprehensive wellbeing support, including Southern Cross Wellbeing One health cover, Employee Assistance Program, and annual flu vaccinations

• Family-friendly leave, including enhanced parental leave benefits and paid partner leave

• Flexibility from day one, with immediate access to sick leave and bereavement leave and the ability to take annual leave as it accrues

• Everyday perks, including staff discounts at PB Technologies

Applying

We are committed to building a diverse and inclusive workplace where everyone feels they belong. We welcome applications from people of all backgrounds and experiences. If you are excited about this role but do not meet every requirement, we still encourage you to apply. You might be just the right person for the role.

Applications close on Sunday, 15 February 2026

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